Administration Assistant

DMH Stallard is an award winning South East law, Legal 100 firm with offices in London, Brighton, Gatwick, Guilford, Horsham and Hassocks. DMH Stallard has grown rapidly since it was established in 1970, and has a headcount of approx 360. Our firm provides a comprehensive range of commercial, dispute resolution and litigation, employment, cyber security and cyber-crime, corporate, intellectual property, real estate and technology, media and telecoms advice to both businesses and individuals. Our clients, our people and our professional networks are the keys to our success.

The Information Services & Client Compliance Team handle the Firm's access to online resources, third party legal products and libraries, and File Opening matters including Client ID requirements and money laundering matters.  The Team is a vital part of the Firm's Risk Management processes.

Responsibilities and Duties:

• Conducting electronic checks on individuals and companies, accurately interpreting results
• Data inputting across different systems with varied formats to create new client and matter files in the firm’s practice management systems
• Updating and cleansing data across the firm’s practice management systems.
• Creating and maintaining user accounts to IS products
• Cataloging library purchases and adding invoices to our database
• Other ISCC tasks that may arise from time to time.
• Attendance at meetings and such training courses as agreed with the ISCC Manager.
• Participation in any special ISCC projects under the direction of the ISCC Manager as required to meet the needs of the business.
• Travel to other offices as may be required to fulfil duties.

Knowledge, Skills and Experience Required:

• Previous experience of data inputting and/or working within an administration role.
• Attention to detail is paramount
• IT literate with strong skills in Outlook, Word and Excel.
• Effective administration and organisation skills.
• High level of accuracy and ability to transpose data into different system layouts and parameters.
• Ability to work under pressure and to manage concurrent demands and deadlines.
• Ability to deal with sensitive and confidential data.
• Committed to delivering high levels of customer service and client care.
• Excellent interpersonal skills and a proven ability to work effectively as part of a team.
• Willingness to learn new IT systems and workflow processes.
• Flexible in approach to work, location and hours worked if required.