DMH Stallard is an award winning South East law, Legal 100 firm with offices in London, Brighton, Gatwick, Guilford, Horsham and Hassocks. DMH Stallard has grown rapidly since it was established in 1970, and has a headcount of approx 320. Our firm provides a comprehensive range of commercial, dispute resolution and litigation, employment, cyber security and cyber-crime, corporate, intellectual property, real estate and technology, media and telecoms advice to both businesses and individuals. Our clients, our people and our professional networks are the keys to our success. |
Job Purpose
To provide comprehensive secretarial and administrative support to all practice areas across the firm to cover for absent secretaries, or, to provide additional support to groups as required in busy periods. This may be either assisting within the group or providing remote secretarial support from the Gatwick office. Additionally this role will provide cover for reception, office services and other administrative roles and offer support to other Support Groups as necessary.
Responsibilities and Duties
- To provide secretarial support in groups across the firm to cover for holidays, absences and busy periods.
- To provide an audio typing service centrally via digital dictation, when not allocated to support a specific group.
- Preparation of correspondence, bills and documents from audio dictation, Case Manager and manuscript in compliance with DMH Stallard house style guide.
- Completion of standard forms without fee-earner assistance.
- File and document management.
- Deal with general telephone enquiries and resolve specific enquiries, receive and relay messages to and from clients and other professionals on behalf of fee earners.
- Diary maintenance for fee-earners within the group allocated.
- General team administration when requested.
- Cover receptionist duties, administrator roles and other office services tasks, such as photocopying and post distribution when required.
- Such other duties as may be reasonably requested.
- Attend meetings and such training courses as determined by the Group Head.
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Knowledge, Skills and Experience required
- Previous knowledge and experience of legal work.
- Excellent IT skills with experience in Word, Excel and PowerPoint, Email and Internet. Ideally previous experience of digital dictation and a case manager system.
- Fast and accurate audio and copy typing skills.
- Ability to use track changes, and/or other comparison software as appropriate.
- Previous experience of databases.
- Excellent organisational skills.
- Effective administrative, communication, decision making and team working skills.
- Reasonable level of numeracy.
- Ability to maintain a professional and discrete attitude when dealing with issues of a sensitive and strictly confidential nature.
- Flexibility to provide support in different groups of the firm when required, with variable start and finish times on occasions.
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